Course Outline

Report Writing


12 Hours




A report is a highly structured form of writing to communicate factual information; reports often follow conventions that have been laid down to produce a common format. Reports are usually requested to serve a business purpose and/or decision by gathering information and presenting them in a structured form. The key to a successful report is the process by which the information was gathered as much as the information itself.

Skills Gained

By the end of this workshop, participants will be able to:

  • Understand the different types of report 

  • Acknowledge the process that needs to be followed to develop a successful report

  • Identify the report structure and characteristics

  • Structure and present your report professionally

Topics Covered

1.      Introduction to Report Writing

  • What is a Report?
  • Characteristics of an Effective Report
  • Different Types of Reports
  1. Information Reports

  2. Analytical Report

2.      Strategies for Report Writing

  • Choosing a Writing Style
  • Choosing Effective Words
  1. Avoid Jargon

  2. Positive Words vs. Negative Words

  3. Avoid  Clichés

  • Developing professional sentences and paragraphs
  • Using Punctuation Correctly 

3.      Steps for Effective Business Writing

  •   Preparing to Write
  1. Considering the Audience

  2. Understanding the Context

  3. The Mental Preparation

  • Organizing for Maximum Impact

  1. Think SMALL

  2. Dealing with technical and/or numerical information

  • Developing Ideas
  1. Five Steps to Develop Ideas

    Editing to Enhance Writing

  1. Revising and Proofreading

    Making it Visually Appealing

  1. Cover Page Layout and Design

  2. Table of Contents

  3. References layout

  4. Heading and Subheadings

  5. Bullets and Numbering

  6. Typeface and Margins

4.      Writing Winning Reports

  • The Report Structure
  • Practice and Feedback


  • Learning Concepts/ Presentations
  • Role Plays and case studies
  • Group activities and Discussions
  • Individual and Team Exercises
  • Tips and tools
  • Educational videos
  • Draft an Individual Action Plan