FormatechEdu

Course Outline


Time and Priority Management

Duration

12 Hours

Language

English

Summary

Personal time management skills are essential for professional success in any workplace. Those able to successfully implement time management strategies are able to control their workload rather than spend each day in a frenzy of activity reacting to crisis after crisis - stress declines and personal productivity soars! These highly effective individuals are able to focus on the tasks with the greatest impact to them and their organization.

Target Audience

This workshop will appeal to a wide range of audiences and is intended for anyone.

Skills Gained

Upon completion of workshop participants will be able to:

  • Analyze how you currently spend your time and pinpoint opportunities for improvement
  • Identify which tasks are most critical to achieving your long-term goals
  • Plan your time efficiently using scheduling tools
  • Control time wasters and set priority
  • Put your schedule into action, evaluate it along the way, and modify it as needed.
  • Use Technology to save Time
  • Learn how to say “No”
  • Recognize the link between Time Management and Productivity
  • Recognize the link between Communication and Time Management

Topics Covered

1.       Getting Started

  • Icebreaker
  • Housekeeping Items
  • The Parking Lot
  • Workshop Objectives

2.       Goal Setting

  • The Three P's
  •  S.M.A.R.T. Goals
  • Prioritizing Your Goals
  • Visualization

3.        Prioritizing Your Time

  • The 80/20 Rule

4.       The Urgent Versus Important Matrix

  •  Assertiveness

5.        Planning Wisely

  • Creating Your Productivity Journal
  • Maximizing the Power of Your Productivity Journal
  • The Glass Jar: Rocks, Pebbles, Sand, and Water
  • Chuck, Block, and Tackle
  • Ready, Fire, Aim!

6.       Tackling Procrastination

  • Why We Procrastinate
  • Nine Ways to Overcome Procrastination
  • Eat That Frog!

7.       Crisis Management

  • When the Storm Hits
  • Creating a Plan
  • Executing the Plan
  • Lessons Learned

8.       Organizing Your Workspace

  • De-Clutter
  • Managing Workflow
  • Dealing with E-mail
  • Using Calendars

9.       Delegating Made Easy

  • When to Delegate
  • To Whom Should You Delegate?
  • How Should You Delegate
  • Keeping Control
  • The Importance of Full Acceptance

10.   Setting a Ritual

  • What is a Ritual?
  • Ritualizing Sleep, Meals, Exercise
  • Examples of Rituals
  • Using Rituals to Maximize Time

11.   Meeting Management

  • Deciding if a Meeting is Necessary
  • Using the PAT Approach
  • Building the Agenda
  • Keeping Things on Track
  • Making Sure the Meeting Was Worthwhile

12.   Alternatives to Meetings

  • Instant Messaging and Chat Rooms
  • Teleconferencing
  •  E-mail Lists and Online Groups
  • Collaborating Applications

13.   Wrapping Up

  • Words from the Wise
  • Review of Parking Lot
  • Lessons Learned
  • Completion of Action Plans and Evaluations

Methodology

  • Learning Concepts/Presentations
  • Group Activities and Discussions
  • Tips and Tools
  • Individual and Team Exercises
  • Role Plays/Case Studies
  • Educational Videos
  • Action Plan to ensure Application of the Learning